Information Systems

SHAREPOINT HOSTING

Microsoft SharePoint is a browser-based platform used to facilitate collaboration, provide content management features, implement business processes, and supply access to essential information. SharePoint is a user-friendly product and can be used for many different functions, including records repository, developing workflows, and building team sites, among other essential business functions.

There are different options of the SharePoint Hosting Service offering to include the following:

  • Agency Internal – This service provides for a SharePoint Hosting environment for a site collection (multiple sites) for an agency to use internally. This offering requires participation in the State Active Directory Forest. This offering includes the following features:State SharePoint Shared Hosting Environment
    • Up to 25 Named Users
    • Up to 5GB of Storage and Backup with Disaster Recovery
    • Shared SQL Cluster
    • $4.00 per user for additional named users
    • 24 X 7 X 365 support
    • Access to State Templates
    • Additional features not listed but included in the detail offering sheet
  • Agency External (plus public facing sites) – This service, which will be available in the near future, provides for a SharePoint Hosting environment for a site collection (multiple sites) for an agency to use for public facing sites. This offering requires participation in the State Active Directory Forest. This offering includes the following:
    • SharePoint Shared Hosting Environment
    • Up to 25 Named Users
    • Unlimited unnamed users
    • Up to 5GB of Storage and Backup with Disaster Recovery
    • Shared SQL Cluster
    • $4.00 per user for additional named users
    • 24 X 7 X 365 support
    • Access to State Templates
    • Additional features not listed but included in the detail offering sheet
  • Interagency – This service, which will be available in the near future, provides for a SharePoint Hosting environment for a site collection (multiple sites) for an agency to use for interagency collaboration. This offering requires participation in the State Active Directory Forest. This offering includes the following features:
    • State SharePoint Shared Hosting Environment
    • Up to 25 Named Users
    • Unlimited unnamed users
    • Up to 5GB of Storage and Backup with Disaster Recovery
    • Shared SQL Cluster
    • $4.00 per user for additional named users
    • 24 X 7 X 365 support
    • Access to State Templates, pre-built state enterprise architecture workflows, etc.
    • Additional features not listed but included in the detail offering sheet
  • State Applications (example: Legislative Tracking) – This service provides access to state developed SharePoint applications, in this case, Legislative Tracking. This offering requires participation in the State Active Directory Forest and subscription to one of the State SharePoint hosting plans listed above. This offering includes the following features:
    • Ability to use state developed SharePoint applications – Legislative Tracking
    • Ability to participate in state enterprise architecture team sponsored by the State Technology Council
  • SharePoint Online allows any organization with O365 capabilities to build intranet sites, pages, document libraries and lists to store and securely manage business data. This data can then be created and shared organization-wide using familiar office products that your team is already familiar with such as Word and Excel.

    Access to your content is secured through the built-in user level and group level security. This allows you to configure user and group access on all stored artifacts from the top-level site to the individual document level.  SharePoint security leverages your already existing Active Directory accounts that you are using for O365.

    Various varieties of sites and pages can be easily created and customized with build-in apps and web parts offering helpful functionality out-of-the-box without having to rely on complicated coding skills.

    In addition to storing your content, SharePoint Online offers the ability to search for that content using the build in, integrated search facility. This makes locating files easy without hunting and searching.

    SharePoint Online helps organizations manage their daily routine by leveraging workflows, forms, and lists. It automatically synchs and stores your important data and files in a secure, government rated cloud so your organization can easily and securely retrieve it.

The customer should expect:

  • Access to and use of a DIS hosted and secure SharePoint environment.
  • Guidance on employing features and functionality within the Office SharePoint Server 2007 platform.
  • Professional and technical resources to assist in the management of the effort, business requirements identification, development and/or implementation of the SharePoint applications, provide problem resolution and enhancement support, etc. as requested. Such costs are not included in the above costs.
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