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The Warehouse Specialist is responsible for the acquisition, storage, maintenance, and distribution of supplies in a central storage area. This position is governed by state and federal laws and agency/institution policy.

Class Code:


Job Grade:


Special Job Requirements:

Occasional heavy lifting may be required.

Typical Functions:

Prepares bids and specifications for supplies and equipment, submits to purchasing for processing, and meets with salesmen to discuss various types of equipment and supplies on market. Coordinates the receipt, storage, and inventory of all supplies, determines and records stock levels, and returns incorrect, unused, and damaged items to vendor. Coordinates completion of sales tickets for delivery, monitors delivery of supplies to various departments, resolves complaints concerning distribution of supplies, processes interdepartmental transfers of supplies, and develops forms and charts for use within the department. Answers questions and demonstrates proper use of equipment to departmental personnel, prepares memos concerning supply policies, assists walk-in customers, and takes telephone orders. Assists in developing policies and procedures for central supply, compiles data for budget preparation and prepares reports as required. Participates on various committees, receives requests from departmental staff concerning supply purchases, and assists staff in handling specialty items. Performs other duties as assigned.

Knowledge, Abilities, and Skills:

Knowledge of storage, shipping, and receiving procedures. Knowledge of state purchasing regulations. Knowledge of inventory techniques. Ability to project supply usage and plan distribution. Ability to maintain complete records of inventory and prepare reports. Ability to inspect supplies received to determine specification requirements.

Minimum Qualifications:

The formal education equivalent of a high school diploma; plus two years of experience in purchasing, central supply, storeroom operations, or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Required Certificates:



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