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TSS STATEWIDE PROCUREMENT COORDINATOR
The Department of Finance and Administration (DFA) Statewide Procurement Coordinator is responsible for coordinating programs and projects, providing technical assistance to state agencies and institutions of higher education, maintaining vendor and material master data, and managing a procurement team specializing in the procurement of commodities and services and oversight of state issued credit cards. This position is governed by state and federal laws and agency/institution policy.
Class Code:
V034C
Job Grade:
GS09
Special Job Requirements:
None
Typical Functions:
Supervises a team of professional buyers and administrative staff by interviewing and recommending for hire/termination, training, assigning and reviewing work, counseling, and evaluating the performance of incumbents.
Manages complex state level procurement programs and projects in a variety of commodity and service groups through review of specifications, contracts and proposals to determine appropriate market/service analyses and compliance with state, federal and agency laws, rules, regulations and processes. Ensures information is applied correctly in the Arkansas Administrative Statewide Information System (AASIS); researches and compiles reports from AASIS entries.
Reviews agency/institution requests for changes to professional service contracts and recommends action.
Performs contract monitoring and provides assistance to agencies for issues with vendor performance.
Provides data to DFA and Legislative Audit when requested for use in the auditing of state agency/institution procurement actions.
Analyzes and reports usage of state issued credit cards and contracts.
Interprets and disseminates legislation, policies, and procedures and ensures state agency/institution compliance. Participates in the review of current and development of revised or new legislation, policy, and procedures in the area of procurement.
Coordinates the flow of written and electronic communication items between OSP and state agencies/institutions.
Develops and presents and/or oversees the development and presentation of a variety of procurement training programs to internal staff and small and large groups of agency/institution procurement staff.
Performs other duties as assigned.
Knowledge, Abilities, and Skills:
Knowledge of state and federal laws and regulations governing state procurement.
Knowledge of principles, practices, and procedures of public and/or private sector procurement.
Knowledge of supervisory practices and procedures.
Knowledge of the Arkansas Administrative Statewide Information System (AASIS).
Ability to review and analyze specifications, write solicitation documents, conduct bid
openings, evaluate vendor proposals, and negotiate and award contract terms and conditions.
Ability to research, interpret and apply laws, regulations and processes to staff and across
departmental lines
Ability to evaluate the effectiveness of programs and activities and recommend solutions to issues.
Ability to plan, organize, and manage the work of subordinates.
Ability to utilize the Arkansas Administrative Statewide Information System (AASIS) financial and
procurement modules.
Ability to develop and present a variety of procurement training to internal and agency/institution
staffs.
Ability to communicate orally and in writing.
Minimum Qualifications:
The formal education equivalent of a bachelor’s degree in business administration, public administration, procurement, materials management or a related field; plus four years of progressively more responsible experience in a governmental or private sector procurement field; including two years in a leadership or supervisory capacity.
Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management.
OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Required Certificates:
None
Exempt:
E
