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DOC SHARED SERVICES CHIEF

The Department of Community Correction (DCC) Deputy Director of Administrative Services is responsible for supervising the managerial personnel legally accountable for all the fiscal

Class Code:

N130N

Job Grade:

GS14

Special Job Requirements:

0

Typical Functions:

Oversees the daily activities of all administrative support staff through each of their respective supervisors, including reviewing performance evaluations taken by staff personnel, and evaluating the performance of direct subordinates. Prepares budgets with other departmental managerial personnel; evaluation criteria consists of previous expenditure statistics as well as resources needed for new programs as anticipated by the director of the department. Oversees the purchasing and accounting sections in an attempt to ensure that state policies and procedures are followed and all expenditures incurred remain within a predetermined departmental budget. Develops reports documenting all factors effecting the overall operation of the department, including the financial status and changes in laws or regulations and presents reports to both the director and managerial level personnel. Petitions the legislature and the board for potential reallocation of funds approvals. Ensures departmental adherence to all rules and regulations and compliance with all audit requirements and recommendations in correspondence with the legislative audit division. Ensures that all procedures are properly applied at the departmental level by working with the office of budget and accounting within the Department of Finance and Administration. Performs other duties as assigned.

Knowledge, Abilities, and Skills:

Knowledge of supervisory practices and procedures. Knowledge of the principles and practices of accounting. Knowledge of computerized accounting systems and methods. Knowledge of governmental accounting and financial reporting standards. Knowledge of the Arkansas Administrative Statewide Information System. Knowledge of the Electronic Offender Management Information System. Ability to plan, organize, and direct the work of employees. Ability to present the budget findings to supervisory personnel. Ability to assist with the annual legislative audit for the department. Ability to present audit findings to the legislative committee. Ability to interpret and apply general state policies to specific departmental situations. Ability to work and communicate with upper level management for long term planning. Ability to organize preexisting records and then prepare reports from their information. Ability to analyze data and then develop procedures to control diverse financial activities. Ability to provide numerous types of technical assistance to various groups within Arkansas.

Minimum Qualifications:

The formal education equivalent of a bachelor’s degree in business administration, public administration, accounting, or finance; plus two years of experience in fiscal management, including three years in a supervisory capacity.

Required Certificates:

0

Exempt:

E
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