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DHS DIVISION CHIEF FISCAL OFFICER

The Department of Human Services (DHS) Division Chief Fiscal Officer is responsible for managing all fiscal aspects of the agency division. This position is

Class Code:

A024C

Job Grade:

GS11

Special Job Requirements:

0

Typical Functions:

Directs the activities of the division’s purchasing and asset manager and division personnel manager directly and indirectly through lower-level supervisors by delegating authority over and responsibility for various functions, interviewing and hiring or reviewing and approving recommendations for hire, evaluating performance or approving the evaluations conducted by lower levels, training or arranging for training of subordinates, and recommending or approving a variety of other personnel actions. Reviews and approves all purchase orders and determines budget for staffing needs. Prepares and coordinates all financial reporting for the agency division. Coordinates with all regulatory authorities for division audits. Responds to audit exceptions and determines necessary actions for compliance. Monitors operating budget to analyze trends affecting budget needs and takes corrective actions to ensure fiscal soundness. Prepares reports and forecasts of funding and expenditures based on past, present, and future operations. Analyzes funding sources to submit recommendations for allocations and necessary spending appropriations for inclusion in the annual and biennial budget requests. Advises senior management and program administrators on operational adjustments necessary for adhering to planned budgets and funding. Provides oversight of all grant awards to the division. Prepares federal grant requests, cash appropriation letters and requests for reallocation of resources. Monitors all grant expenditures for budgetary compliance with federal and state requirements. Performs other duties as assigned.

Knowledge, Abilities, and Skills:

Knowledge of principles and practices of financial management, state budgeting, and automated accounting systems. Knowledge of state and federal laws pertaining to fiscal management and purchasing. Knowledge of the principles and practices of human resource and organizational management. Ability to interpret and implement fiscal policies and procedures. Ability to prepare and present budget information to agency management. Ability to plan, organize, and oversee the work of subordinates. Ability to utilize Microsoft Excel to prepare financial spreadsheets.

Minimum Qualifications:

The formal education equivalent of a bachelor’s degree in general business, finance, or a related field; plus five years of experience in social service program organization and administration, including two years in a supervisory capacity.

Required Certificates:

0

Exempt:

E
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