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CIVIL AIR PATROL SVCS COORD
The Civil Air Patrol Services Coordinator is responsible for organizing and coordinating the activities of the Civil Air Patrol (CAP) in the State of Arkansas. This position is governed by state and federal laws and agency/institution policy.
Class Code:
T064C
Job Grade:
GS05
Special Job Requirements:
In-state travel and work other than normal office hours is required and occasional twenty-four (24) hour on-call duty is required.
Typical Functions:
Serves as administrative liaison officer between the State Military Department, Civil Air Patrol Wing Commander, and volunteer Civil Air Patrol squadrons by organizing regular administrative meetings and interpreting directives, policies, and procedures.
Coordinates and plans searches for missing downed aircraft by receiving emergency calls from the Arkansas Department of Emergency Services (ADEM), notifying the Civil Air Patrol squadron closest in proximity to the site, and traveling to the site and organizing the search effort, including mapping the flight of the aircraft to determine a possible down site.
Utilizes the National Incident Management System (NIMS) Incident Command System (ICS) developed by the US Department of Homeland Security to command, control and coordinate emergency response among the multiple agencies.
Assists with developing annual Arkansas Wing, Civil Air Patrol budget by meeting with area squadrons to project needs, compiling figures and pertinent data, and making projections on expenditures.
Maintains accounting records by receiving and processing funds, vouchers, invoices, and purchase requisitions, verifying fund availability, balancing accounts, and approving purchase requests.
Solicits bids and negotiates contracts on aircraft maintenance and insurance by writing or telephoning vendors to receive quotes on services.
Monitors state expenditures of the Civil Air Patrol by verifying accuracy of bills received, advising Wing Commander on budget status or problems, and submitting documentation to the State Military Department for processing of payments.
Maintains state equipment inventory.
Develops, publishes, and teaches training programs in conjunction with the Office of Emergency Services to educate volunteers on procedures and plans for mobilization in natural or man-made disasters.
Performs other duties as assigned.
Knowledge, Abilities, and Skills:
Knowledge of Civil Air Patrol policies and procedures.
Knowledge of search and rescue procedures.
Knowledge of flight patterns and plans.
Knowledge of budgetary, purchasing, and accounting practices and procedures.
Knowledge of emergency procedures for man-made and natural disasters.
Ability to achieve and perform NIMS ICS rating of Incident Commander and maintain the
qualifications within CAPs Ops Qualification System.
Ability to plan, organize, and oversee the activities of volunteer workers.
Ability to develop training programs.
Ability to prepare and present oral and written information and reports.
Ability to maintain accounting records.
Ability to interpret and explain directives, policies, and procedures.
Minimum Qualifications:
The formal education equivalent of a bachelor’s degree in public administration, public relations, emergency management, or related field; plus two years of experience in public administration, emergency coordination, or related field.
Must become a member of Civil Air Patrol to access the necessary databases and files.
Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management.
OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Required Certificates:
None
Exempt:
E
