Procurement

VPR Glossary 


Agency Number/Name: Select the Agency Business Area Number and Name 

Bid Number: Indicate the assigned bid number. Include the dashes, ex: SP-XX-XXXX. 

Contract Monitor Email Address: This email address is where all correspondence with the agency will be sent regarding the vendor performance report. 

Contract Monitor Name: This is the name of the person in your agency most familiar with the contract or purchase order. This person will be the sole contact. 

Contract Monitor Phone Number: This phone number is the contact number for the person in your agency most familiar with the contract or purchase order. 

Date of Rating: This is the date the vendor performance report is submitted by the agency. 

Document Number: For AASIS users, this should be the number assigned by AASIS for the outline agreement or purchase order. For Reporting Agencies that are not on AASIS, provide number unique to the agency for the contract. 

Total Projected Cost (TPC): The TPC includes the cost of the initial term of the contract and any potential extensions.

Vendor email address: This email address is where all correspondence with the vendor will be sent regarding the vendor performance report. 

Vendor Name: This is the name that would appear on the top line of an IRS form W-9. If the vendor uses a Social Security Number as a tax ID, enter the name of the person associated with that SSN. The vendor name must correspond to the legal name of the provider(s) as opposed to the “doing business as” (d.b.a.) or “remit to” name. 

Vendor Tax ID: The tax ID number is the one under which the business operates. This is typically a Federal Employer Identification Number (FEIN). It may be a Social Security Number if they don’t use a FEIN for their business. Include the dashes in the vendor tax id number, ex: XX-XXXXXXX or XXX-XX-XXXX. 

VPR Number: A number will be assigned to your VPR when it is submitted through the portal. Reference the VPR number on your copy of the form for tracking purposes. 

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