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EXECUTIVE ASSISTANT PARENT COUNSEL

The Arkansas Commission for Parent Counsel (ACPC) Executive Assistant to the Director is responsible for aiding in organizing, implementing, and monitoring of all ACPC

Class Code:

G297C

Job Grade:

GS06

Special Job Requirements:

Typical Functions:

Serves as assistant to the Deputy Director, Executive Director and other office staff. Serves as point of contact for the ACPC and direct phone calls necessary. Maintains daily schedule for director, reviews incoming correspondence, and prepares responses when necessary. Develops and implements office procedures necessary to meet department objectives. Schedules and organizes meetings, prepares agenda, and may take minutes for meetings. Organizes, arranges, and attends, when necessary, staff support during Court, conferences and seminars related to department objectives. Coordinates office activities with directors and other professional staff, monitors office activities and workflow, and makes periodic reports to supervisors. Prepares statistical and financial reports relative to the operation of the professional services and submits to department officials and Arkansas Public Defender Commission (APDC) financial office. Compiles and maintains administrative information and records, such as attorney timesheets, budget, purchasing and accounting. Orders office supplies and invoices contracts. Maintains office supply inventory, orders office supplies, and invoices contracts. Performs other duties as assigned.

Knowledge, Abilities, and Skills:

Ability to supervise staff.

Minimum Qualifications:

The formal education equivalent of bachelor’s degree in business administration, office administration, communications, public relations or a related field; plus one year of court and/or related child welfare experience. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Required Certificates:

Exempt:

E
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