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DFA ADMINISTRATIVE SVCS ADMINISTRATOR

The Department of Finance Administration (DFA) Office of Administrative Services (OAS) Administrator is responsible for managing the administrative functions of the Management Services Division,

Class Code:

N033N

Job Grade:

SE02

Special Job Requirements:

0

Typical Functions:

Supervises a managerial and professional staff by interviewing, hiring, training, disciplining, assigning and reviewing work, and evaluating the performance of incumbents. Directs the activities of the administrative functions including, fiscal accounting and disbursing officer, purchasing and asset management, human resource management, administration of justice funds, budget development and monitoring, and Governor’s Office and Mansion administrative oversight. Develops short and long-range plans, approves or develops agency policies and procedures, and determines and coordinates technology needs. Reviews and approves non-routine administrative requests and responds to press inquiries. Provides technical assistance, guidance, and information to internal and external agency management and professional staff, executive staff, legislators, vendors, and other customers. Researches and interprets federal and state laws, agency policies and procedures, compiles information, and prepares recommendations orally and in writing. Serves as AASIS security liaison to ensure DFA, the Governor’s Office, and the Governor’s Mansion needs and security issues are in compliance. Discusses user needs and accesses and requests AASIS assistance to define or develop roles Reviews and submits approved requests for new, transferring, and terminating employees, and provides procedural training and information to agency management and office liaisons. Oversees the development, revision, implementation, and monitoring of agency administrative policies and procedures, biennial and interim budgets, and reallocation needs. Approves non-routine departmental purchases or expenditures, and manages human resource and fiscal accounting projects. Reviews and prepares proposed or revised legislation, oversees the dissemination of biennial and annual budget information, collects and analyzes office requests and prepares recommendations. Presents various budget information to legislative committees and oversees the implementation of biennial conversion processes. Serves as the liaison with internal committees and other agencies involved in emergency or disaster planning. Attends state and national situational conferences and training, prepares information related to DFA’s role in statewide planning, and coordinates with other agencies and staff, to establish short and long range disaster plans regarding locations, equipment, technology, and staff needs. Performs other duties as assigned.

Knowledge, Abilities, and Skills:

Knowledge of the principles and practices of organizational management and public administration. Knowledge of state and federal laws, rules, regulations, policies, and procedures related to accounting and fiscal management, budget development and maintenance, procurement and asset management, and human resource management. Knowledge of the Arkansas Administrative Statewide Information System (AASIS). Knowledge of the executive and legislative processes. Ability to analyze data, plan outcomes, and determine solutions. Ability to interpret and apply laws, rules, regulations, policies and procedures, and develop legislation or recommend revisions. Ability to prepare and provide information to agency management, the legislative and executive branches, vendors, the press, and the general public. Ability to organize and present clear and concise oral and written reports of findings and recommendations. Ability to plan and direct the work of others. Ability to establish and maintain effective working relationships with others.

Minimum Qualifications:

The formal equivalent of a bachelor’s degree in public administration, business administration, organizational management, or related field; plus nine years of experience in administrative services activities including human resource management, accounting, budgeting, etc., including five years in a managerial capacity.

Required Certificates:

0

Exempt:

E
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