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ASST REGISTRAR

The Assistant Registrar is responsible for the audit of degree plans, the verification the accuracy of data input into the student academic record, and

Class Code:

C035C

Job Grade:

GS05

Special Job Requirements:

None

Typical Functions:

Obtains and audits degree plans. Notifies advisors and students of graduation deficiencies. Evaluates student transfer credits and determines admission eligibility. Counsels students and assists students in reaching desired objectives. Assists in the development of registration procedures and implements processes. Coordinates computer security for registration. Posts grades and verifies academic standing and honors eligibility. Ensures proper maintenance of students’ electronic records and conducts audits for quality assurance. Verifies accreditation of schools and universities. Performs data entry into complex databases, systems and websites, keying in information and developing queries to gather information and reports. Corrects and updates as needed. Represents the Office of the Registrar in the absence of the Registrar. Provides training and guidance to the Registrar staff by establishing work plans, timeframes and/or deadlines, providing general instructions, and reviewing the work performed to ensure technical accuracy and compliance with instructions or established policies and procedures. Performs other duties as assigned.

Knowledge, Abilities, and Skills:

Knowledge of computers and software application programs. Knowledge of database management and basic accounting principles. Knowledge of registration processes. Ability to conduct research and perform basic quantitative quality assurance reviews. Ability to plan, organize, and coordinate activities, resources, and materials associated with the needs of the department or program. Ability to counsel students and families.

Minimum Qualifications:

The formal education equivalent of a bachelor’s degree in business administration or related field and two years of experience in higher education administration. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Required Certificates:

None

Exempt:

N
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