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The Archivist is responsible for organizing archival collections into useful formats for patrons and providing assistance to patrons in locating information. This position is governed by state and federal laws and agency/institution policy.

Class Code:


Job Grade:


Special Job Requirements:


Typical Functions:

Receives collection items by acceptance of donation and corresponding donor restrictions on collection. Researches and records the origin, sorts, categorizes, arranges and describes items in collection prior to making collection available to the public. Analyzes historical significance of items in collection to determine need for including/excluding significant/insignificant information in official archival collection. Cleans, restores, and repairs documents using various techniques to avoid further deterioration of collection. Organizes archival records and develops classification systems to facilitate access to archival materials. Preserves records, documents, and objects copying records to film, videotape, audiotape, disk or computer formats. Provides assistance to patrons by referring to specialists in subject matter or other information sources; conducts physical searches for information and directs patrons in proper search techniques. Coordinates educational and public outreach programs such as tours, workshops, lectures, and classes. Performs other duties as assigned.

Knowledge, Abilities, and Skills:

Knowledge of classification and archival requirements of historical documents and objects. Knowledge of historical events and their causes, indicators, and effects on civilizations and cultures. Knowledge of archival inventories. Ability to sort, organize, analyze, and search archival collection and inventories. Ability to prepare and present oral and written information and reports. Ability to clean, restore and repair documents.

Minimum Qualifications:

The formal education equivalent of a bachelor’s degree in history, English or related field; plus two years of archival or library experience. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Required Certificates:



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