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AGENCY PROCUREMENT ADMINISTRATOR

The Agency Procurement Administrator is responsible for providing guidance to staff and agency procurement personnel on the state and federal procurement laws, policies, rules,

Class Code:

V036C

Job Grade:

GS10

Special Job Requirements:

None

Typical Functions:

Supervises a subordinate staff involved in purchasing activities by interviewing, hiring, training, making work assignments, and evaluating job performance. Develops or revises agency procurement policies, procedures and workflow in accordance with state and federal laws, policies, rules and methods and ensures agency is in compliance. Provides consultation regarding acquisition of equipment/supplies and professional contracts, assists agency divisions in coordinating and preparing specifications for major projects, advises divisions on purchasing procedures, and solves complex purchasing problems. Monitors the distribution of purchase requests and bids; tracks processes and timeframes to ensure internal and external requirements are met. Establishes year end purchasing activities and timeframes and oversees the close out and opening of contracts. Ensures the delivery of hard and soft products and asset assignments are made as needed. Reviews and recommends resolution of vendor protests and breach of contract controversies. Oversees negotiations with vendors on terms and conditions, pricing, and vendor performance issues. Meets with legislative, state, and agency leaders to provide information and explanation on agency procurement processes and resolve budgetary or other related issues. Performs other duties as assigned.

Knowledge, Abilities, and Skills:

Knowledge of state and federal laws and agency purchasing laws, rules, regulations and procedures. Knowledge of effective management techniques, including team building, required to accomplish a variety of requirements in the public and/or private sector to meet the agencys goals and objectives. Knowledge of state budget, fiscal, purchasing and human resource policies and practices. Knowledge of the Arkansas Administrative Statewide Information System (AASIS), including the financial and procurement capabilities and processes. Ability to interpret, apply and communicate procurement laws, rules, policies, and practices to legislative members and staff, state government leaders, agency senior staff, agency procurement staff, and vendors. Ability to formulate and interpret policies and procedures relating to purchasing. Ability to evaluate and analyze issues and resolve problems between divisions and vendors. Ability to act independently with minimum direction and oversight to accomplish agency mission, goals, and objectives Ability to plan, organize and direct the work of a subordinate purchasing staff. Ability to communicate orally and in writing.

Minimum Qualifications:

The formal education equivalent of a bachelor’s degree in business administration, public administration, or related field; plus five years of experience in purchasing or a related area, including three years in a supervisory capacity.

Required Certificates:

None

Exempt:

E
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