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The Administration Support Specialist is responsible for maintaining personnel records, performing budget and payroll duties, and maintaining inventories of equipment. This position is governed by state and federal laws and agency/institution policy.

Class Code:


Job Grade:


Special Job Requirements:


Typical Functions:

Maintains and processes personnel records by preparing and verifying documents for changes and provides related information to employees. Inputs documents into payroll system, submits authorizations, and receives and distributes warrants. Prepares and maintains reports pertinent to payroll including reports on taxes, retirement, purchase of saving bonds, and regular matching reports for withholding. Verifies, analyzes, and reconciles expenditures and costs and collects and compiles budget data upon request. Establishes, maintains, and monitors equipment inventory by processing and tagging new equipment, verifying physical inventory, and balancing monthly print-outs of inventory against records. Administers agency specific programs in such areas as collecting delinquent fees, payment of court ordered fees, and other programs as necessary. May oversee and assign work to a small administrative support staff. Performs other duties as assigned.

Knowledge, Abilities, and Skills:

Knowledge of bookkeeping procedures and methods. Knowledge of payroll practices and procedures. Knowledge of financial and administrative practices and programs. Ability to establish and maintain departmental records and filing systems. Ability to perform mathematical computations. Ability to prepare written financial reports. Ability to operate standard office equipment. Ability to plan, organize, and oversee the work of subordinates. Ability to identify and reconcile payroll discrepancies and transactions.

Minimum Qualifications:

The formal education equivalent of a high school diploma; plus one year of advanced training in bookkeeping, accounting, or business education; plus three years of experience in bookkeeping, payroll processing, or a related area. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Required Certificates:



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